The default period for your Draft and Inbox items is six months, and three months for your Sent Items, but you can change these periods using the Clean out items older than option.Īrchive or delete old items You must choose this option if you want AutoArchive to delete some or all items when they expire. You can choose to have e-mail messages deleted when their aging period has expired.
When you see the message, you can click No to cancel that AutoArchive session.ĭelete expired items (e-mail folders only) This option is not selected by default. Prompt before AutoArchive runs Choose this option if you want Outlook to display a reminder message before AutoArchive processes your Outlook items. Consider how many items that you typically receive during a given time and adjust the timeframe accordingly. Therefore, it is good to choose a period of time that shortens the AutoArchive process. Archiving many items at the same time might slow down your computer's performance. Run AutoArchive every Choose how often you want AutoArchive to run. Select the Run AutoArchive every n days check box, and then specify how often to run AutoArchive.
Select Tools > Options and then select the Other tab. You can change how often AutoArchive runs, specify the Outlook data file (.pst) used to store archived items, and choose when items in your Outlook folders are subject to being archived. To archive a message, select the message and then click on Move to in the Quick Steps box.The first time that you run Outlook, AutoArchive is on by default and runs every 14 days. Name the Quick Step " Move to ", and under Choose an Action select Move to folder.Ĭhoose the folder named from the list of your folders.Ĭlick on the Finish button at the bottom of the window.
On the Home tab, click on Create New in the Quick Steps box on the ribbon. If you use Outlook with Google Mail, you can create a "Quick Steps" button on your ribbon to make archiving easy in Outlook too. If you use Thunderbird, and configure it as described in our procedure, the Archive button will keep the message in the All Mail label/folder. It appears above the selected or opened message(s): If you use the Google Mail or the mobile GMail app, archiving is easy because these clients have a built-in Archive button. Note: this archiving is different from the "auto-archiving" of older messages performed by the Outlook client. The message is still in the "All Mail" label/folder and retains any other labels it may have as well. This is like moving messages into a filing cabinet for safekeeping, rather than putting them in the trash can. Google archiving removes messages from your Inbox, but keeps them in your account so that you can always find them later. With Connect Google Workspace, you can "archive" a message when you're done with it rather than deleting it.
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